Six connected AI workflows turning the studio's lead, scope, and case-study admin into a system that runs itself. 50% faster lead replies. Zero projects lost between delivery and portfolio.
Aumadi runs a lean team delivering complex digital products. As the business grew, so did the admin overhead: leads from multiple channels with no clear process, scope reviews requiring back-and-forth across calls and documents, completed projects sitting in folders rather than showcasing the work.
The internal AI system replaces all of it. Six connected workflows, Notion as the hub. Nothing in people's heads. Everything in the system.
Lead responses were inconsistent. Scope reviews meant re-reading the same notes across different formats. Completed projects weren't being documented fast enough to feed business development. Each problem was a workflow, not a missing tool.
Six workflows, mapped to where time was actually going:
The hard part wasn't picking tools. It was mapping each problem to a workflow, not a feature.
The lead intake workflow captures new inquiries, generates a first response, and logs the lead to Notion with all context attached. Follow-up tasks surface based on lead status so nothing stalls.
The scope review process consolidates inputs from the call recording tool, Notion notes, and client documents into a single structured review. Average turnaround dropped from a week to three days.
Once a project ships, the case study workflow pulls from the project record and publishes directly to the website. No manual handoff between delivery and portfolio.
The numbers:
A US commercial products distributor was drowning in manual operations. We replaced spreadsheet tracking, triple data entry, and a Friday reconciliation marathon with n8n workflows and a Claude approval agent. 52 hours saved every week, with full audit trail.
Embedding-based matching and voice-to-listing for a community trading app. iOS, Android, and a web admin panel, all from one FlutterFlow build.
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Palmyst is an AI powered app built on Flutterflow. It’s a smart, interactive experience powered by modern tech.
30-minute discovery call. Scope, timeline, and fixed quote out the other side. No strings attached.
